privacy policy

Privacy Policy

FLARE Awards

Effective Date: 13 May 2026

FLARE Awards (“FLARE Awards”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, disclose, store, and protect your information when you:

- Visit our website;

- Submit an award nomination;

- Purchase event tickets;

- Attend our events;

- Participate in judging, sponsorships, or partnerships;

- Subscribe to communications;

- Interact with us online or in person.

By using our website or services, you consent to the practices outlined in this Privacy Policy.

1. What Information We Collect

We may collect personal information including:

Personal Details

- Full name

- Business name

- Job title

- Email address

- Phone number

- Postal address

Business Information

- Business descriptions

- Award submissions and supporting materials

- Social media handles

- Website URLs

- Promotional assets and media

Event & Transaction Information

- Ticket purchases

- Payment confirmations

- Dietary or accessibility requirements

- Attendance records

Technical Information

When you visit our website, we may automatically collect:

- IP address

- Browser type

- Device information

- Website usage data

- Cookies and analytics information

Media Content

We may collect:

- Photos

- Videos

- Audio recordings

- Testimonials

- Event footage

captured during FLARE Awards events and activities.

2. How We Collect Information

We collect information when you:

- Submit forms through our website;

- Register for awards or events;

- Purchase tickets;

- Subscribe to our mailing list;

- Contact us by email, phone, or social media;

- Participate in interviews, promotions, or media opportunities;

- Attend our events;

- Interact with our website cookies or analytics tools.

We may also receive information from:

- Event partners;

- Sponsors;

- Ticketing providers;

- Marketing platforms;

- Publicly available sources.

3. Why We Collect Your Information

We may use your information to:

- Process nominations and applications;

- Administer awards programs;

- Manage ticketing and event attendance;

- Communicate event updates and announcements;

- Promote finalists, winners, sponsors, and events;

- Send newsletters and marketing communications;

- Improve our website, services, and event experience;

- Respond to enquiries and support requests;

- Meet legal and regulatory obligations.

4. Marketing Communications

By submitting your details or engaging with FLARE Awards, you may receive:

- Event announcements;

- Promotional emails;

- Marketing campaigns;

- Partner opportunities;

- Community updates.

You can unsubscribe from marketing communications at any time using the unsubscribe link in our emails or by contacting us directly.

5. Photography, Video & Media Consent

By attending a FLARE Awards event, you acknowledge that photography, videography, and recordings may occur.

We may use this content for:

- Social media;

- Advertising and promotions;

- PR and editorial coverage;

- Future event marketing;

- Website and digital content.

If you do not wish to appear in media content, you must notify us in writing before the event.

6. Sharing Your Information

We may share your information with:

- Event partners and sponsors;

- Judges and program administrators;

- Ticketing and payment providers;

- Marketing and technology platforms;

- Contractors or suppliers assisting our operations;

- Legal or regulatory authorities where required by law.

We do not sell your personal information.

7. Storage & Security

We take reasonable steps to protect your information from:

- Misuse;

- Interference;

- Loss;

- Unauthorised access;

- Disclosure or modification.

Your information may be stored using secure cloud-based systems and third-party service providers.

While we take reasonable precautions, no method of electronic transmission or storage is completely secure.

8. Cookies & Analytics

Our website may use:

- Cookies;

- Tracking pixels;

- Analytics tools;

- Advertising technologies.

These tools help us:

- Understand website traffic;

- Improve user experience;

- Deliver relevant advertising and content.

You may disable cookies through your browser settings, however some website functionality may be affected.

9. Access & Correction

You may request access to the personal information we hold about you and request corrections where necessary.

To make a request, please contact us using the details below.

We may require verification of identity before releasing information.

10. Data Retention

We retain personal information only for as long as necessary to:

- Provide our services;

- Fulfil operational requirements;

- Meet legal obligations;

- Resolve disputes;

- Maintain business records.

When no longer required, information may be securely deleted or de-identified.

11. Third-Party Websites

Our website may contain links to third-party websites or services.

We are not responsible for the privacy practices or content of external sites.

We encourage you to review their privacy policies separately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Changes will become effective once published on our website.

Your continued use of our services constitutes acceptance of the updated policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

FLARE Awards

Website: flareawards.com.au

Email: [email protected]